Job Applicant Privacy Notice
Data to be provided during recruitment
Processing of personal data in connection with recruitment
The purpose of collecting personal data about you during the recruitment process is to assess whether you are a qualified candidate for a vacant position with GREEN INSTRUMENTS A/S.
During the recruitment process, we receive and process a variety of personal data about you. This makes us the data controller in respect of the personal data we process about you.
Our contact details are available here GREEN INSTRUMENTS A/S, company reg. (CVR) no. 21459437, Erhvervsparken 29, 9700 Brønderslev, firstname.lastname@example.org, +45 9645 4500.
During the recruitment process, we process general personal data about you, but we may also process special personal data and your civil registration (CPR) number. In this document, you can read more about the data we process about you during your employment. In this document, you can read more about the data we process about you during the recruitment process.
When we receive your application
The personal data registered about you during the recruitment process are those provided in the personal data form, your application, CV, and other enclosed documents.
We typically register the following personal data: Name, address, date of birth, gender, telephone number, e-mail address, civil reg. (CPR) no., education(s) and career history. We process these personal data in accordance with article 6(1)(b) of the General Data Protection Regulation (GDPR) as you submitted the personal data to us with a view to entering an employment contract with us.
The data provided are registered in our HR system provided by Talentech.
We assess the application
We specifically assess the qualifications of each individual applicant relative to the vacant position. When we have read the applications, we select candidates for interview(s). The candidates not invited for an interview will be notified to such effect.
When we have selected you for an interview
In connection with the interview process, we receive additional data about you, which we register for purposes of the further recruitment process.
We process these personal data in accordance with article 6(1)(b) of the GDPR as you provided the personal data to us with a view to entering an employment contract with us.
Data from personality tests
In connection with recruitment for some positions, the company will ask you to complete a personality test. We always assess whether this is relevant for the position in question. The purpose of the test is to assess your competencies and qualifications as a potential employee and to assess whether your profile matches the company and the specific position.
We register the data from the personality test in accordance with article 6(1)(f) of the GDPR on the balancing of interests as the test is necessary to ensure that your profile matches the contents of the position.
Data from proficiency tests
In connection with recruitment for some positions, the company will ask you to complete a proficiency test. We always assess whether this is relevant for the position in question. The purpose of the test is to assess your competencies and qualifications as a potential candidate for the specific position.
We register the data from the proficiency test in accordance with article 6(1)(f) of the GDPR on the balancing of interests as the test is necessary to ensure that yourprofile matches the contents of the position.
Data from previous employer
For some positions, we need to obtain references from previous employers. If we obtain references from one or more of your previous employers, we will register the data we receive.
We process these data based on your consent in accordance with article 6(1)(a) of the GDPR, and you will therefore be asked to give your consent before we contact one or more of your previous employers. You may withdraw your consent at any time using the above-mentioned contact details. If you withdraw your consent, this will only apply from the time of such withdrawal. Consequently, it will not affect the lawfulness of our processing of the data up to the time of withdrawal.
Residence and work permit
Your employment is conditional on you having a valid work and residence permit. To confirm this, we may request to receive a copy of your passport in connection with your employment.
If, due to your citizenship, you need a work and residence permit to work lawfully in Denmark, we will also obtain a copy of your work and residence permit.
We obtain a copy of your passport and any work and residence permit in accordance with article 6(1)(c) of the GDPR as we have an obligation under section 59(5) of the Aliens Act to ensure that this is in order.
Storage and erasure
If you are not selected for the position, we will erase the data we have registered about you within six months. However, we will erase the results of your personality test and/or proficiency tests, where relevant, immediately after we have informed you that you have not been selected for the position.
If you have been selected for the position, we will store the data provided during the recruitment process in your personnel file.
In some situations, although we have not selected you for the position you applied for, we would like to store your application with a view to later recruitment. If we store your application, we will ask for your consent to do so.
Other recipients who may process your personal data
In connection with the recruitment process, other parties will receive your personal data. Such recipients may be public authorities or providers supplying systems and assisting with administrative functions, e.g.:
- Recruitment agency
- Provider of personality tests etc.
- Public authorities in connection with the establishment of flex jobs or similar programmes
According to the GDPR and the Data Protection Act, you have several rights.
Please contact us if you wish to exercise any of your rights.
Right to access data (right of access), article 15
You have the right to obtain access to the personal data we are processing about you as well as a variety of other information.
Right to rectification, article 16
You have the right to have any inaccurate personal data about you rectified.
Right to erasure, article 17
In special circumstances, you have the right to have personal data about you erased before our usual time limit for erasure.
Right to restriction of processing, article 18
In certain circumstances, you have the right to restriction of the processing of your personal data. If you are entitled to restriction of processing, we may in future only process your personal data – except for storage – with your consent, or for purposes of establishing, exercising or defending legal claims or protecting a person or important public interests.
Right to object, article 21
In certain circumstances, you have the right to object to our lawful processing of your personal data.
Right to transmit data (data portability), article 20
In certain circumstances, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have those data transmitted from one data controller to another without hindrance.
You can read more about your rights in the Danish Data Protection Agency’s guidance on the rights of data subjects, which is available at www.datatilsynet.dk
Filing of complaints with the Danish Data Protection Agency
You may file a complaint about our processing of your personal data with the Danish Data Protection Agency. You can find the contact details of the Danish Data Protection Agency on their website, www.datatilsynet.dk.